Meeting & Event NOTICES (earliest to latest)

All are WELCOME and encouraged to attend HOA meetings.

May. 15, 2025 (Thu), 6:30 pm ET: Board of Directors meeting, Max K. Rodes Community Center (3410 Flanagan Ave, West Melbourne FL 32904). Agenda will be posted here and on the bulletin board by the pool 48 hours prior to the meeting date.

Meeting minutes (Architectural Control Review Committee (ACRC), Board of Directors, Annual Member meeting) location is Resources > Documents and Forms

Agendas are posted here and at the pool bulletin board at least 48 hours prior to the meeting.

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BOARD MEETINGS - Please note: In an attempt to keep our Board business meetings to a reasonable length of time, and in accordance with Florida Statute, we will be implementing the following guidelines outlined below:

Requests from homeowners to be heard at a Woodfield BOD Business Meeting will be required in writing ahead of, or upon entry to, that function in order to limit interruptions to BOD business. Please look for an agenda to be posted on our website and at the Community Pool Bulletin Board two days prior to each meeting.  Based on the agenda, please submit your request to be heard during the meeting either online (email: Board@WoodfieldatHeritageOaks.org) or on the sign-in sheet available at the meeting venue.  Your request must include your item of concern and whether or not it is already on the agenda.  You will be allotted three (3) minutes at the meeting to address your concerns; the Board may permit more time as deemed necessary. 

This is not an effort to shut down conversation; it is an effort for all to be heard in a fair and timely manner and to ensure that the Board has enough time to conduct community business before our meeting venue closes. Homeowners are always welcome and encouraged to attend BOD meetings so that your questions/concerns might be included as we review current topics and make critical decisions. Thank you for your continued support as we work toward accomplishing our collective goals as effectively and efficiently as possible.
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ACRC Requests: Please remember that ACRC approval is required before your work can begin. The ACRC Committee will not process any ACRC Application that does not arrive 1 week prior to the scheduled monthly meeting.  ACRC Applications that do not arrive within the 1-week deadline will be processed at the next monthly ACRC Committee meeting.

ACRC 2025 Schedule of Meetings, Wednesdays, 6:30 pm ET: Meetings are scheduled for the 3rd Wed of each month: Jan 15, Feb 19, Mar 19, Apr 16, May 21, Jun 18, Jul 16; Aug 20; Sep 17; Oct 15; Nov 19; Dec 17, subject to change. Location: West Melbourne Library (2755 Wingate Blvd, Melbourne, FL 32904).

As per FL statute, ACRC meetings are held in person to perform an adequate review. Every attempt to expedite ACRC approval will be made in case of true emergencies such as roof leak, burst pipes, fallen fence—contact our property management firm - contact info shown at the bottom of this page..

Roofing, painting, fencing, landscaping—including tree removal, hurricane shutters, permanent generators and more all require ACRC approval—even if you’re just replacing with the same materials and colors! For Application form and ACRC guidelines see the Resources - Documents tab of this website.

Submit your completed ACRC request form as per instructions on the application form (including color samples/drawings related to your application). ACRC application form is in the Documents section of this website.. You will be notified by email of the result and/or are encouraged to attend the meeting.

Waste Management Holiday Schedule: See this website for holiday pickup schedule: www.westmelbourne.org.

Woodfield Newsfeed

NOTE:  We have received reports that homeowners in our community are experiencing frequent incidents of trespassing on their property by other residents of our community.  Please remember that each homeowner's lot is their private property and should not be entered without the homeowner's consent.  This applies to children as well as adults, so please remind your children they need permission before they enter anyone else’s yard.  Failure to get consent before entering someone else’s property is trespassing, and violators are subject to arrest by West Melbourne Police Department. The police non-emergency telephone number is 321-723-9673.

New Association Management: Bayside Management -
Effective February 1, 2025, we have a new management firm. Please note the new contact info as shown at the bottom of this page.

HOA Dues - If you have not yet made payment, send payment and correspondence to:
Woodfield at Heritage Oaks Homeowners Association, Inc.
c/o Bayside Management Services
PO Box 372850
Satellite Beach, FL 32937
Sara LaPointe may be reached at 321-676-6446 or email at sara.baysidemgmt@gmail.com

If you are planning exterior work (paint, landscape, fence, etc.) ACRC approval is required. Architectural Control Review Forms have been updated to reflect the new address where forms should be sent. Please discard any older version form you may have. The form was mailed to all homeowners and is available for download from our Documents and Forms page under the Resources tab.

May. 15, 2025 (Thu), 6:30 pm ET: Board of Directors meeting, Max Rodes Community Center. Agenda will be posted here and on the bulletin board by the pool 48 hours prior to the meeting date.

Apr. 16, 2025 (Wed), 6:30 pm ET: Architectural Control Review Committee (ACRC) meeting, West Melbourne Library (2755 Wingate Blvd, Melbourne, FL 32904). Agenda will be posted here and on the bulletin board by the pool 48 hours prior to the meeting date.

Apr. 5, 2025 (Sat), 8:00 am - 1:00 pm ET: Community Garage Sale. Woodfield at Heritage Oaks (WAHO) subdivision is teaming up with the Preserves subdivision, so hopefully traffic to our sale will be good.

Mar. 19, 2025 (Wed), 6:30 pm ET: Architectural Control Review Committee (ACRC) meeting. West Melbourne Library. Agenda. See Meeting Notices & News tab for added info and 2025 ACRC meeting schedule.

Mar. 11, 2025 (Tue), 6:30 pm ET: Board of Directors meeting, Veterans Memorial Complex. Agenda.

Interested in playing Bunco? Woodfield neighbors are starting up a group — play dates and details TBD once a group is formed and preferences are known. Contact Evon Morton if interested: evon.e.morton@gmail.com

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Annual Members’ Meeting (Oct. 16) did not attain quorum. A huge thank you to ALL who have served on our various Boards, Committees and/or volunteered around our lovely neighborhood. Meeting Minutes.

Looking for our Rules and Regs and other HOA documents? See Resources - Documents page.

Updated Email addresses:

New Contact Info for Mailbox, Number Plaques - Creative Mailboxes has a new number:  407-917-7100. See our info page for added info on ordering and repair tips including paint color, where to find lamp post replacements and more.

New Policy to Purchase or Replace a Remote for the Front Entrance Gate:
Contact: sara.baysidemgmt@gmail.com.
You’ll need to provide your name, address and phone number to program the gate. The remote costs $35. Your new remote will be mailed to you directly and info you provide will be programmed into the gate directory box. You can also email: info@apmfla.com

To view the latest Enewsletter, see our Documents page of our website - and click on Newsletters. Prefer to receive it directly in your inbox? Sign up to get your free copy - the sign up form is on our Home Page.

Pool is open 8 am to sunset. NO lifeguard on duty. Children under 16 must be supervised by a responsible person over the age of 21. If you need a pool pass for the gate, email: Waho.poolpass@gmail.com. The pool parking lot will be closed and gate pass de-activated between dusk and dawn. See our Rules section of this website for additional info.

Parking at the Pool Lot is reserved for residents using the pool or playground so they have easy access to enjoy our facilities. This is not an overflow parking lot. If you are planning a party and need overnight overflow parking for your guests, every effort will be made to accomodate you - contact the Board@Woodfieldatheritageoaks.org to request permission to use the pool lot, and indicate your event date. All other overnight parking is prohibited.

If your property backs up to the “pond,” please leave the grass a bit longer at the water’s edge. Although the grass planted over the geo-tubes is designed to be fine when covered by water, close-cropped grass can become over-stressed and die back, exposing the geo-tube fabric. Leaving the grass a bit longer is advised.