Meeting & Event NOTICES (listed by date)

Annual Members meeting was held Oct. 13. Seven members were seated on the Board and one subsequently resigned. The Covenants amendment re: rentor background check did not achieve the 100 votes needed to pass, but has 90 days for added signatures to be collected and a door-to-door campaign will be conducted to try to get it over the finish line. (Here’s the text of the Covenant Amendment. And here’s the form to vote for/against the amendment).

Who makes up our new Board? Rod Hintz, Lisa Case and Debra Sandberg, who were on the 2025 Board. Additionally, Ted McKercher, Mike Brennan, and Joe Connors were nominated from the floor and were appointed. At the Organizational meeting that followed, the Board elected Rod Hintz to remain in his leadership role as President, Joe as VP, Lisa as Secretary and Mike as Treasurer. ACRC remains the same but Debra Sandberg dropped off after many, many years of service. Thank you to everyone on the 2025 Board/ACRC, and everyone who attended or mailed in their proxy forms, enabling the meeting to achieve quorum. (First time since 2022!) Thank you also to everyone volunteering their time to be on the 2026 Board and ACRC Committees.

HOA Board meeting - complete minutes will be posted in a few days but quick highlights from Oct. 13: the 2026 budget that was mailed to all homes was approved with annual dues rising to $895 next year. Invoices will go out end of the year. Anyone facing a financial hardship can work out payment options by contacting Sarah at Bayside Management at the contact info shown at the bottom of this page.

Architectural Review Committee - next meeting Nov. 19. See below re ACRC Requests and Schedule of meetings.

Re Meetings:

  • All are WELCOME and encouraged to attend HOA meetings.

  • Meeting minutes are posted in Resources > Documents and Forms

  • Agendas are always posted here and at the pool bulletin board at least 48 hours prior to the meeting. If you register to receive our eblast, meetings/agendas are sent to your inbox. (Sign up from at bottom of home page)

Woodfield (and Preserves) Garage Sale - Saturday Nov. 8, 7:30 am - noon. Get your stuff ready! (Brookshire will be having their garage sale on the morning of Oct. 25.)

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ACRC Requests: Please remember that ACRC approval is required before your work can begin. The ACRC Committee will not process any ACRC Application that does not arrive 1 week prior to the scheduled monthly meeting.  ACRC Applications that do not arrive within the 1-week deadline will be processed at the next monthly ACRC Committee meeting.

ACRC 2025 Schedule of Meetings, Wednesdays, 6:30 pm ET: Meetings are scheduled for the 3rd Wed of each month: Jan 15, Feb 19, Mar 19, Apr 16, May 21, Jun 18, Jul 16; Aug 20; Sep 17; Oct 15; Nov 19; Dec 17, subject to change. Location: West Melbourne Library (2755 Wingate Blvd, Melbourne, FL 32904).

As per FL statute, ACRC meetings are held in person to perform an adequate review. Every attempt to expedite ACRC approval will be made in case of true emergencies such as roof leak, burst pipes, fallen fence—contact our property management firm - contact info shown at the bottom of this page..

Roofing, painting, fencing, landscaping—including tree removal, hurricane shutters, permanent generators and more all require ACRC approval—even if you’re just replacing with the same materials and colors! For Application form and ACRC guidelines see the Resources - Documents tab of this website.

Submit your completed ACRC request form as per instructions on the application form (including color samples/drawings related to your application). ACRC application form is in the Documents section of this website.. You will be notified by email of the result and/or are encouraged to attend the meeting.

Waste Management Holiday Schedule: See this website for holiday pickup schedule: www.westmelbourne.org.

Woodfield Newsfeed

Update re: Heritage Oaks Blvd & Minton property (on Brookshire side) - The developer’s application to sub-divide the property into 3 lots with entrance/exits on Minton and on Heritage Oaks was approved by the City Council. The smaller lots are good for the community as no multi-story apartments or large retail stores should be able to build, now.

  • Currently only one lot has an active buyer who plans to build a dental office.

  • The driveway now on Heritage Oaks Blvd is only a “construction” driveway — the final driveway will be a bit further away from the Minton corner.

  • The traffic study used to determine impact on the community assumed ~80 vehicles/day accessing the Heritage Oaks driveway. Council added a stipulation that if more than 6,000 sq ft of retail and 5,500 sq ft of office is built, a revised traffic study will be conducted to assess Heritage Oaks Blvd improvements.

Rules & Regs Update - The Street Parking amendment was briefly discussed at the Oct 13 Board meeting but will be tweaked further to include handling of boats/RVs and so on and will be taken up at the next Board meeting. (See Rules & Regulations for current R&Rs.)

Tresspassing Note:  We have received reports that homeowners are experiencing frequent incidents of trespassing on their property by other residents of our community.  Please remember that each homeowner's lot is their private property and should not be entered without the homeowner's consent.  This applies to children as well as adults, so please remind your children they need permission before they enter anyone else’s yard.  Failure to get consent before entering someone else’s property is trespassing, and violators are subject to arrest by West Melbourne Police Department. The police non-emergency telephone number is 321-723-9673. Also, cameras have been upgraded in the front gate and pool parking lot for improved security.

New Association Management: Bayside Management -
Effective February 1, 2025, we have a new management firm. Please note the new contact info as shown at the bottom of this page.

If you are planning exterior work (paint, landscape, fence, etc.) ACRC approval is required. Architectural Control Review Forms have been updated to reflect the new address where forms should be sent. Please discard any older version form you may have. The form was mailed to all homeowners and is available for download from our Documents and Forms page under the Resources tab.

Quick Links:

To view the latest Enewsletter, see our Documents page of our website - and click on Newsletters. Prefer to receive it directly in your inbox? Sign up to get your free copy - the sign up form is on our Home Page.

Pool is open 8 am to sunset. NO lifeguard on duty. Children under 16 must be supervised by a responsible person over the age of 21. If you need a pool pass for the gate, email: Waho.poolpass@gmail.com. The pool parking lot will be closed and gate pass de-activated between dusk and dawn. See our Rules section of this website for additional info.

Parking at the Pool Lot is reserved for residents using the pool or playground so they have easy access to enjoy our facilities. This is not an overflow parking lot. If you are planning a party and need overnight overflow parking for your guests, or have construction on your property, every effort will be made to accommodate you - contact the Board@Woodfieldatheritageoaks.org to request permission to use the pool lot, and indicate your event date, as outlined in our Rules and Regulations. All other overnight parking is prohibited.

If your property backs up to the “pond,” please leave the grass a bit longer at the water’s edge. Although the grass planted over the geo-tubes is designed to be fine when covered by water, close-cropped grass can become over-stressed and die back, exposing the geo-tube fabric. Leaving the grass a bit longer is advised.